External Affairs :: Policies & Procedures

The great majority of documents in the possession of University personnel must be made available under the Open Records law.  They include student evaluations of academic courses; personnel files of all employees (excluding Social Security numbers, medical information or information relating to the designation of beneficiaries);  employee performance evaluations; any e-mails sent or received on University-owned equipment, or through private equipment housed on UGA property, regardless of whether the subject matter is business related; hand-written notes; videotapes; and photographs.  Records held by private persons for a state agency, and records held away from the work site, are also subject to the law.