External Affairs :: Policies & Procedures

The dissemination of all official announcements regarding a University position or policy on a matter of public interest will be coordinated through the Office of Public Affairs.  Such announcements may be made in a press release, a media advisory, an Administrative Memo e-mail, a press conference or another appropriate format.  No academic or administrative unit is authorized to present an official University position or policy on any matter without prior consultation with the Office of Public Affairs.

The News Service in the Office of Public Affairs is the central dissemination point for all University news releases and media advisories.  Except for certain exceptions, no administrative or academic unit should send a news release or media advisory directly to news media; these materials should be sent to the News Service for appropriate editing and distribution.  Exceptions to this policy are:

• Releases from the University athletic department, except those involving major personnel appointments, policy decisions, or fundraising matters, which shall be coordinated through Public Affairs
• Calendar-item announcements of upcoming programs or events from the Georgia Museum of Art, the Performing Arts Center, the School of Music, the department of drama and theatre, the department of dance and the State Botanical Garden of Georgia
• Releases from the Cooperative Extension Service containing instructional information and guidance.