Recent Changes for External Affairs :: Policies & Procedures
Change Log:
UGA Licensed Vendors UGA Licensed Vendors UGA Licensed Vendors UGA Licensed Vendors UGA Licensed Vendors UGA Licensed Vendors UGA Licensed Vendors Division of External Affairs Diversity Plan Division of External Affairs Diversity Plan Division of External Affairs Diversity Plan Division of External Affairs Diversity Plan Division of External Affairs Division of External Affairs Social Media Guidelines Social Media Guidelines Social Media Guidelines Social Media Guidelines Social Media Guidelines Social Media Guidelines Social Media Guidelines Social Media Guidelines Social Media Guidelines Social Media Guidelines Social Media Guidelines Social Media Guidelines Social Media Guidelines 3.5 Social Media Guidelines 3.5 Social Media Guidelines 3.5 Social Media Guidelines Procedure for Chair and Professorship Student Support Faculty / Staff Enhancement Student Support Faculty / Staff Enhancement Endowment Requirements Government Relations Contact List Government Relations Contact List Government Relations Contact List Government Relations Contact List Government Relations Contact List Government Relations Contact List Government Relations Contact List Office of Gift and Alumni Information Management Fringe Benefits to Employees Signature Authority / Delegation Charity Auction Planned Gift Agreement Planned Gift Agreement Fund Agreement Gifts of Marketable Securities Gifts of Marketable Securities Cash Gifts Fundraising Campaigns Non-standard Gift Acceptance/Solicitation Department Domain Name External Affairs Website Drop Codes Students and Parents Vendor Errors Ethnic Codes Diploma Address from Registrar Non-USPS Standard Addresses Batch Load Data/Records E-mail Delivery Systems Professional Students Record Types Data Standards Disposal of Information Requests for Gift and Pledge Information Alumni for Alumni Non-University Entities Requests for Data Training Security Levels Obtain a User ID Donor Database (Ascend or JWalk) System Access and Security Logo Policy Logo Policy Procedure Building, Facilities, and Streets Naming Opportunities Procedure Planned Gift Agreement Procedure for Chair and Professorship Student Support Faculty / Staff Enhancement Endowment Requirements Addendum Non-Endowed Endowed Criteria Procedure Fund Agreement Establishing Funds Travel Tours Wireless Credit Card Machine Contract Revenue Online Store Event Individual Sale of Merchandise Event Registration Fees Other Income Transactions Harris Event Requests Online Event Requests Sponsorship Revenue Charity Auction Fundraising Events Event Approval Fundraising and Events Write-off Modification Reminders Acknowledging On-Line Phone Written Reporting Pledges Gift Reports Establishing Named Funds Reporting Receipting, Acknowledgement, Notification Processing Memorial and Honorary Gifts Changing Donor Designation Thank You Letters and Honor Rolls Quid Pro Quo Contributions Quid Pro Quo Contributions Written Acknowledgement and Receipt of Gift Matching Gifts Gifts for Current Spending from Endowments Credit Date of Gift Reporting of Gifts and Grants Gift and Other Income Deposits Trademarks and Licensing Office of Budget Accounting Office of Information Technology Office of Gift and Alumni Information Management Office of Financial Accounting Office of Executive Director Office of Executive Director Departments and Duties Financial Services Requesting Funding How to Request Parents and Families Funding How to Request Parents and Families Funding How to Request Venture Funding How to Request Unrestricted Funding Requesting Funding How to Request Parents and Families Funding Department Domain Name Department Domain Name Internal and Affiliated Uses Logos and Trademarks External Uses UGA Identity Program Policies General Use and Regulation Requirements for UGA Marks and Logos Internal and Affiliated Uses External Uses Logos and Trademarks Non-University Entities Requests for Data Web-based News Services Fundraising Web Site Development and Design Event Approval Travel Tours Travel Tours Travel Tours Travel Tours Travel Tours Faculty/Staff Faculty/Staff Career Center Role within the University Community Proposal Review Office of Corporate and Foundation Relations Office of Corporate and Foundation Relations Fundraising and Events Charity Auction Fundraising Events Event Approval Event Approval Event Approval Event Approval Event Approval Employers: Here's What You Can Reasonably Expect From the Career Center... Employers: Here's What You Can Reasonably Expect From the Career Center... Employers: Here's What You Can Reasonably Expect From the Career Center... Charity Auction Credit Card Gifts and Automatic Bank Draft Cash Gifts Ways of Giving Gift Acceptance Committee (GAC) Current Year Spending Requirements Fringe Benefits to Employees Fringe Benefits to Employees System Access and Security Security Levels Office of Gift Accounting Gift and Other Income Deposits Departments and Duties Drop Codes Students and Parents Vendor Errors Donor Relations & Stewardship Fundraising Events Who is a Public Officer? House and Senate Restrictions on Travel House and Senate Restrictions on Gifts Reporting of Expenditures Incurred in Honoring/Recognizing a Covered Federal Official What is a Lobbying Contact? Federal, State and Local Lobby Personal and Professional Contacts Who is a Public Officer? What is An Expenditure? Office of Corporate and Foundation Relations Office of Annual and Special Giving Development Organizational Units Other Types of Giving Gifts with Retained Life Income Real Property Tangible Personal Gifts Gifts of Marketable Securities Credit Card Gifts and Automatic Bank Draft Credit Card Gifts Proposal Review Prospect Clearance School/College/Unit-Based Development Staff Prospect and Solicitation Management Atlanta Programs Student Programs Student Programs and Atlanta Programs Events Multicultural Programs Regional Programs Customer Service House and Senate Restrictions on Gifts Calculating Lobbying Expenses Government Relations External Affairs School/College/Unit Fundraising Programs Office of Principal and Major Gifts Office of Corporate and Foundation Relations Office of Gift and Estate Planning Office of Annual and Special Giving Office of Prospect Development (Advancement Research and Prospect Management) Development Organizational Units Other Types of Giving Revocable Trust Insurance Gifts with Retained Life Income Estate Gifts Deferred Giving Real Property Tangible Personal Gifts Gifts of Marketable Securities Credit Card Gifts Credit Card Gifts Credit Card Gifts Credit Card Gifts Credit Card Gifts Cash Gifts Ways of Giving Fundraising Events Contracts and Consultants Fundraising Campaigns Non-standard Gift Acceptance/Solicitation Proposal Review Contact Reporting Prospect Clearance Prospect and Solicitation Management School/College/Unit-Based Development Staff Central Development Staff Fundraising Personnel Donor Bill of Rights Ethical Standards for Fundraising Fundraising - General Development Event Authorization Travel Spending Policy Non-USPS Standard Addresses Ethnic Codes Ethinc Codes Diploma Address from Registrar Non-USPS Standard Addresses Batch Load Data/Records E-mail Delivery Systems Data Standards Ethinc Codes Diploma Address from Registrar Non-USPS Standard Addresses Batch Loaded Data/Records Professional Students E-mail Delivery Systems E-mail Delivery Systems Record Types Professional Students Data Standards UGA Identity Program Policies General Use and Regulation Requirements for UGA Marks and Logos Internal and Affiliated Uses External Uses Logos and Trademarks General Use and Regulation Requirements for UGA Marks and Logos Fringe Benefits to Employees Fundraising Events Travel Travel Fundraising Events Scholarship Stewardship The 1785 Society The Celebration of Support Giving Societies Gift Acknowledgement Other Stewardship Efforts Other Stewardship Efforts The Crystal Arch Society Cumulative Giving Societies Annual Giving Societies - The Presidents Club Annual Giving Societies - The Presidents Club Trademarks and Licensing Unallowable Expenditures Tax Reporting Purchase of a Property or Facility Petty Cash Purchase Order Guidelines and Bid Procedures Inventory Control Check Reissued Fringe Benefits to Employees Contracts and Grants (restricted accounts) Advances Advances Advances Awards Scholarships Contractors / Consultants Payments Entertainment Travel Signature Authority / Delegation Check Requests Honorariums (non-employees) Honorariums (non-employees) UGA Identity Program Policies General Use and Regulation Requirements for UGA Marks and Logos Logos and Trademarks Internal and Affiliated Uses External Uses External Uses Logos and Trademarks Fundraising Events Fundraising Events Fundraising Events Fundraising Events Fundraising Events Broadcast/Video/Photography - Operational Policies and Procedures Visitors Center - Operational Policies and Procedures Open Records - Operational Policies and Procedures Publications - Operational Policies and Procedures News Service - Operational Policies and Protocols Communications Atlanta Programs Student Programs Membership, Student Programs and Atlanta Programs Alumni Tours Board of Directors and Executive Committee Events Multicultural Programs Regional Programs Customer Service Operations Alumni Relations Alumni Relations Government Relations Contact List Who is Considered a Local Lobbyist? Personal and Professional Contacts Current Year Spending Requirements Logos and Trademarks How to Request Parents and Families Funding How to Request Venture Funding How to Request Unrestricted Funding Requesting Funding Unallowable Expenditures Disbursement Charge to Wrong Foundation Wire Transfers / EFT's (Electronic Fund Transfers) Tax Reporting Purchase of a Property or Facility Petty Cash Purchase Order Guidelines and Bid Procedures Inventory Control Check Reissued Fringe Benefits to Employees Contracts and Grants (restricted accounts) Advances Awards Scholarships Honorariums (non-employees) Contractors / Consultants Payments Entertainment Travel Signature Authority / Delegation Check Requests Expenditures Expenditures Spending Budgets and Expenditures External Affairs Website Disposal of Information Requests for Gift and Pledge Information Alumni for Alumni Non-University Entities Requests for Data Training Security Levels Security Levels Obtain a User ID Donor Database (Ascend or JWalk) System Access and Security Contract Revenue Online Store Event Individual Sale of Merchandise Event Registration Fees Other Income Transactions Charity Auction Harris Event Requests Online Event Requests Fundraising Events Write-off Modification Reminders Acknowledging On-Line Phone Written Reporting Pledges Gift Reports Establishing Named Funds Reporting Receipting, Acknowledgement, Notification Processing Memorial and In-Honor Gifts Changing Donor Designation Thank You Letters and Honor Rolls Quid Pro Quo Contributions Written Acknowledgement and Receipt of Gift Matching Gifts Current Year Spending Requirements Credit Date of Gift Reporting of Gifts and Grants Gift and Other Income Deposits Trademarks and Licensing Office of Information Technology Office of Budget Accounting Office of Gift Accounting Office of Finance and Accounting Office of Executive Director Financial Services Wireless Credit Card Machine Department Domain Name External Affairs Website Communications Customer Service Atlanta Programs Atlanta Programs Student Programs Student Programs Alumni Tours Regional Programs Board of Directors and Executive Committee Events Multicultural Programs Regional Programs Regional Programs Customer Service Board of Directors and Executive Committee Operations Operations Alumni Relations Alumni Tours Regional Programs Alumni Relations Faculty / Staff Enhancement Gifts of Marketable Securities Credit Card Gifts Cash Gifts Ways of Giving Fundraising Procedures by Organizational Units Policy, Responsibilities, and Duties Policy, Responsibilites, and Duties Authority, Responsibilites, and Duties Fundraising Office of Annual and Special Giving Office of Associate Vice President 1.1 Office of Associate Vice President Departments and Duties 1. Departments and Duties 1. Departments and Duties Departments and Duties Departments and Duties Development Students/Alumni: Your Role in this Process... Students/Alumni: Your Role in this Process... Atlanta Programs Atlanta Programs Multicultural Programs Atlanta Programs Alumni Tours Customer Service Board Meetings and Retreats Regional Programs Atlanta Programs Events Customer Service Customer Service Atlanta Programs Atlanta Programs Student Programs Partners Gift Acknowledgement Memorial & Honorary Gift Acknowledgement Presidential Gift Acknowledgement Other Stewardship Efforts Scholarship Stewardship Donor Relations & Stewardship Annual Giving Societies - The Presidents Club Honor Roll of Donors Our Mission Other Stewardship Efforts Personal Notes Sent from Recipients to Donors Recipient Names Listed on Endowment Reports Scholarship Stewardship Report to Donors Endowment Reports Reporting Other Donor Events The Celebration of Support The Presidents Club Reception Donor Events The 1785 Society The Crystal Arch Society Cumulative Giving Societies Annual Giving Societies Giving Societies Honor Roll of Donors PARTNERS GIFT ACKNOWLEDGEMENT MEMORIAL & HONORARY GIFT ACKNOWLEDGEMENT Our Mission PRESIDENTIAL GIFT ACKNOWLEDGEMENT Gift Acknowledgement Donor Relations Regional Programs Customer Service Events Customer Service Customer Service Customer Service Customer Service Operations Alumni Relations Event Specifics Event Authorization Event Management President's and External Affairs' SkySuites at Sanford Stadium President's House Facilities Management Office Organization General Policies Vision Mission Government Relations Byrd Amendment: Federal Monies to Lobby Office of Government Relation's Policies and Procedures Regarding Contacts with Government Officials House and Senate Restrictions on Gifts Reporting of Expenditures Incurred in Honoring/Recognizing a Covered Federal Official Federal, State and Local Lobby Who Must Report their Federal Lobbying Contacts? Personal and Professional Contacts Office of Government Relation's Policies and Procedures Regarding Contacts with Government Officials Key State Lobbying Definitions Federal, State and Local Lobby Personal and Professional Contacts Links to Policies and Related Information Who is Considered a Local Lobbyist? Who is Considered a State Lobbyist? Who is a Public Officer? What is An Expenditure? Key State Lobbying Definitions Key Federal Definitions Federal, State and Local Lobby Office of Government Relation's Policies and Procedures Regarding Contacts with Government Officials Office of Government Relation's Policies and Procedures Regarding Contacts with Government Officials Byrd Amendment: Federal Monies to Lobby Office of Government Relation's Policies and Procedures Regarding Contacts with Government Officials Key Definitions Links to Policies and Related Information Byrd Amendment: Federal Monies to Lobby Government Relations Contact List House and Senate Restrictions on Travel Other Examples of Gifts that are Permissible Under the House and Senate Rules House and Senate Restrictions on Gifts Reporting of Expenditures Incurred in Honoring/Recognizing a Covered Federal Official Calculating Lobbying Expenses Who Must Report their Federal Lobbying Contacts? Who are Covered Federal Officials? What is a Lobbying Contact? Key Definitions Lobbying Disclosure Act Personal and Professional Contacts Office of Government Relation's Policies and Procedures Regarding Contacts with Government Officials Quid Pro Quo Contributions Parents Employers: Here's Your Role in the Process as it Relates to Career Services and Students/Alumni... Employers: Here's What You Can Reasonably Expect From the Career Center... Students/Alumni: Your Role in this Process... Students/Alumni: Here's What You Can Reasonably Expect From Employers... Students/Alumni: Here's What You Can Reasonably Expect From Your Career Center... Student/Alumni Rights and Responsibilities as a Job Seeker Career Center Role within the University Community Students/Alumni: Your Role in this Process... Parents Employers: Here's Your Role in the Process as it Relates to Career Services and Students/Alumni... Employers: Here's What You Can Reasonably Expect From the Career Center... Students/Alumni: Your Role in this Process... Students/Alumni: Here's What You Can Reasonably Expect From Employers... Students/Alumni: Here's What You Can Reasonably Expect From Your Career Center... Student/Alumni Rights and Responsibilities as a Job Seeker Career Center Role within the University Community Logo Policy Parents Employers: Here's Your Role in the Process as it Relates to Career Services and Students/Alumni... Employers: Here's What You Can Reasonably Expect From the Career Center... Students/Alumni: Your Role in this Process... Students/Alumni: Here's What You Can Reasonably Expect From Employers... Students/Alumni: Here's What You Can Reasonably Expect From Your Career Center... Career Center Role within the University Community Student/Alumni Rights and Responsibilities as a Job Seeker Employer Policy Parents Student Rights and Responsibilities as a Job Seeker Employers: Here's Your Role in the Process as it Relates to Career Services and Students... Employers: Here's What You Can Reasonably Expect From the Career Center... Employer Policy Employer Policy Students: Your Role in this Process Students: Here's What You Can Reasonably Expect From Employers Students: Here's What You Can Reasonably Expect From Your Career Center... Student Rights and Responsibilities as a Job Seeker Career Center Role within the University Community Guidelines for working with the Photographic Services department Photographic Imaging Guidelines for all UGA Units Criteria for requesting photography services Priority for photography services Broadcast/Video/Photography—Operational Policies and Procedures Literature displays Campus tour policies Campus tour policies Visitors Center—Operational Policies and Procedures Charges for processing Open Records requests Procedures for Processing Requests Under the Open Records Law Exemptions to the Open Records Law Documents Covered by Open Records Law Open Records—Operational Policies and Procedures EEO Policy The Georgia Magazine Institutional Advertising Policy The Georgia Magazine Editorial Policy Logo Policy Policies for Georgia Magazine Stationery Policy and Specifications Official Font and Colors Logo System Policy Logo Policy Publications—Operational Policies and Procedures Oversight, Complaints and Questions UGA Alerts/Crisis Communication Resource and Asset Management Fundraising Web Advertising, Sponsorships and Partnerships Personal Information Links to Web Sites Copyright Policy Personal Web Pages Accuracy and Timeliness of Information Disability Access Privacy Statement University Computer Use and Web Management Policy Web Site Development and Design Online Store Sale of Merchandise Harris Event Requests Departments and Duties Columns Web-based News Services Dissemination of News News Service – Operational Policies and Protocols Departmental Policies Departmental Policies Master Calendar Dissemination of Official Announcements and News Releases Speaking for the Institution Office Organization General Policies Vision Mission Other Procedure Buildings, Facilities, and Streets Removal Suggested Gift Amounts Named Faculty Guidelines Other Procedure Building, Facilities, and Streets Naming Opportunities Procedure Planned Gift Agreement Procedure Planned Gift Agreement Procedure for Chair and Professorship Student Support Student Support Faculty / Staff Enhancement Endowment Requirements Addendum Non-Endowed Endowed Criteria Procedure Procedure Fund Agreement Fund Agreement Establishing Funds Establishing Funds Quid Pro Quo Contributions Quid Pro Quo Contributions How to Request Parents and Families Funding How to Request Venture Funding How to Request Unrestricted Funding Requesting Funding Unallowable Expenditures Disbursement Charge to Wrong Foundation Wire Transfers / EFT's (Electronic Fund Transfers) Tax Reporting Purchase of a Property or Facility Petty Cash Purchase Order Guidelines and Bid Procedures Inventory Control Check Reissued Fringe Benefits to Employees Contracts and Grants (restricted accounts) Advances Awards Scholarships Honorariums (non-employees) Contractors / Consultants Payments Entertainment Travel Signature Authority / Delegation Check Requests Expenditures Spending Budgets and Expenditures Contract Revenue Online Store Event Individual Membership, Student Programs and Atlanta Programs Communications Sale of Merchandise Atlanta Programs Event Registration Fees Student Programs Other Income Transactions Membership, Student Programs and Atlanta Programs Alumni Tours Board Meetings and Retreats Events Fundraising Events Fundraising Events Charity Auction Harris Event Requests Online Event Requests Fundraising Events Write-off Modification Reminders Multicultural Programs Regional Programs Acknowledging Customer Service 2.1 Customer Service On-Line Phone Written Gift Reports Operations Operations Development Establishing Named Funds Reporting Receipting, Acknowledgement, Notification Processing Memorial and In-Honor Gifts Changing Donor Designation Thank You Letters and Honor Rolls Quid Pro Quo Contributions Written Acknowledgement and Receipt of Gift Matching Gifts Current Year Spending Requirements Credit Date of Gift Quid Pro Quo Contributions Reporting of Gifts and Grants Gift and Other Income Deposits Trademarks and Licensing Office of Information Technology Office of Budget Accounting Office of Gift Accounting Office of Finance and Accounting Office of Executive Director Departments and Duties Alumni Relations Public Affairs Suggested Gift Amounts Special Events Government Relations Fringe Benefits to Employees Purchase Order Guidelines and Bid Procedures External Affairs Office of Information Technology Departments and Duties Logos and Trademarks How to Request Parents and Families Funding How to Request Venture Funding How to Request Unrestricted Funding Requesting Funding Unallowable Expenditures Disbursement Charge to Wrong Foundation Wire Transfers / EFT's (Electronic Fund Transfers) Tax Reporting Purchase of a Property or Facility Petty Cash Purchase Order Guidelines and Bid Procedures Inventory Control Check Reissued Charity Auction Fund Raising Events Reporting Pledges Student Support Addendum Non-Endowed Establishing Funds Fringe Benefits to Employees Contracts and Grants (restricted accounts) Requesting Funding Advances Awards Scholarships Honorariums (non-employees) Contractors / Consultants Payments Entertainment Travel Signature Authority / Delegation Check Requests Expenditures Spending Budgets and Expenditures Spending Budgets and Expenditures Disposal of Information Requests for Gift and Pledge Information Alumni for Alumni Non-University Entities Requests for Data Training Security Levels Obtain a User ID Donor Database (Ascend or JWalk) Requesting Funding Spending Budgets and Expenditures System Access and Security Contract Revenue Online Store Event Individual Sale of Merchandise Event Registration Fees Harris Event Requests Online Event Requests Financial Services Guidelines External Affairs Procedure for Chair and Professorship Faculty / Staff Enhancement Student Support Faculty / Staff Enhancement Endowment Requirements Non-Endowed Special Events Departments and Duties Public Affairs Endowed Trademarks and Licensing Government Relations Office of Information Technology Office of Budget Accounting Office of Gift Accounting Office of Finance and Accounting Office of Executive Director Development Office of Development Suggested Gift Amounts Career Center Fund Agreement Alumni Relations Gift and Other Income Deposits Gift and Other Income Deposits Establishing Funds Financial Services Criteria Other Income Transactions Procedure Endowed Procedure Amendment Other Income Transactions Modification Gift Reports Establishing Named Funds Reporting Receipting, Acknowledgement, Notification Processing Matching Gifts Current Year Spending Requirements Current Year Spending Requirements Current Year Spending Requirements Changing Donor Designation Thank You Letters and Honor Rolls Quid Pro Quo Contributions Written Acknowledgement and Receipt of Gift Credit Date of Gift Credit Date of Gift Reporting of Gifts and Grants Reporting of Gifts and Grants Matching Gifts Matching Gifts Other Income Transactions Write-off Write-off Write-off Modification Financial Services Gift and Other Income Deposits Reporting Pledges Financial Services External Affairs Reminders Reminders Acknowledging On-Line Phone Written Written Reporting Pledges Gift Reports Establishing Named Funds Reporting Receipting, Acknowledgement, Notification Processing Memorial and In-Honor Gifts Matching Gifts Matching Gifts Matching Gifts Current Year Spending Requirements Changing Donor Designation Thank You Letters and Honor Rolls Quid Pro Quo Contributions Quid Pro Quo Contributions Written Acknowledgement and Receipt of Gift Credit Date of Gift Reporting of Gifts and Grants Gift and Other Income Deposits Procedure Named Faculty Named Faculty Other Procedure Buildings, Facilities, and Streets Removal Suggested Gift Amounts Guidelines Other Procedure Building, Facilities, and Streets Naming Opportunities Procedure Planned Gift Agreement Procedure for Chair and Professorship Student Support Faculty / Staff Enhancement Endowment Requirements Procedure Amendment Non-Endowed Endowed Criteria Fund Agreement Departments and Duties Financial Services Establishing Funds Trademarks and Licensing Office of Information Technology Office of Information Technology Office of Budget Accounting Office of Gift Accounting Office of Finance and Accounting Office of Executive Director Departments and Duties Departments and Duties Departments and Duties Events Duties by Unit Fundraising Charity Auction Fundraising Events Fundraising Fund Raising Fund Raising Document Source Preparation and Maintenance Introduction Fund Raising Document Source Preparation and Maintenance Responsibility for Preparation and Maintenance of Policies and Procedures Introduction Introduction Financial Services first section Introduction first section External Affairs UGAF
